Part Time Bookkeeper
POSITION TITLE: Bookkeeper
ACCOUNTABLE TO: Store Manager
PRIMARY OBJECTIVE
To perform daily store accounting procedures
NATURE AND SCOPE
Emphasis in this position is on providing management with accurate and timely reporting of the store’s cash flow and ensuring proper security and confidentiality. This position identifies and reports errors and reconciles discrepancies. This position requires on going judgment/decision making, reading, writing, math, computer/calculator operation, and sitting. Position functions and work hours may vary according to business needs. Daily assignments and work direction is provided by the Store Manager or person in charge.
ESSENTIAL POSITION FUNCTIONS
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Ensure positive customer relations and satisfaction
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Greet and thanks customers
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Answer or refers questions and responds to customer requests as needed
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Bring customers to location of item
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Perform price checks
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Respond to customer assistance needs/calls promptly
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Direct customer problems to management as appropriate
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Monitor and ensure prompt, courteous, and accurate customer relations
Functional Requirements
Frequent: Physical – lifting up to 50 lbs., equipment operation (scanner, register, check approval machine, coupon machine, intercom, telephone), reaching, standing and turning
Mental – judgment/decision making, social skills/verbal interaction, memorization, reading, writing and math
Occasional: Physical – lifting over 50 lbs., equipment operation (calculator), squatting,
stooping/bending and walking
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Perform daily store accounting procedures
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Balance and reconcile all cashier (operator) reports used to reconcile with drawer and communicate with management regarding over/shorts
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Perform check encoding
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Ensure adequate amounts of change on hand in store and follows procedure in ordering and receiving change
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Follow procedure for bank deposits and security service pick ups
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Follow procedure for reporting store accounting data (sales, deposits, safe cash, etc.)
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Follow procedure for handling cash, food stamps and checks for accountability and security
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Verify daily safe count with designated store management
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Follow procedure for terminating day’s business and beginning of new reporting period including entering and transmitting sales and deposit information to corporate office
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Properly handle in-store customer charges
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Follow procedure for coupon handling and shipment
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Notify store management of any bookkeeping discrepancies or procedural changes
Functional Requirements
Frequent: Physical – lifting/carrying to 10 lbs., equipment operation (computer, coin machine, check encoder, check and food stamp endorser, calculator), sitting, standing and turning;
Mental – judgment/decision making, social skills/verbal interaction, memorization, reading, writing and math
Occasional: Physical – lifting/carrying 40 lbs., pushing/pulling to 10 force pounds, equipment operation (safe, cash register, fax machine, telephone), climbing stairs, squatting, stooping/bending and walking
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Conduct security procedures for store bookkeeping office, information and contents
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Maintain safe, cash drawers, pouches, and locks on all doors for proper security
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Maintain confidentiality regarding sales, mix ratios, cash on hand
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Ensure proper authorization for admittance to security areas
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Ensure only authorized personnel from security service pick up cash deposits
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Report discrepancies to appropriate management
Functional Requirements
Frequent: Physical – equipment operation (safe, cash drawer, pouches, keys, locks)
Mental – judgment /decision making
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Provide for clean, efficient organization of bookkeeping office
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Order supplies and forms, maintain office cleanliness and maintain office equipment
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Ensure clean, organized and safe work area
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Maintain store records as required
Functional Requirements
Frequent: Mental – judgment/decision making, reading, writing
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Perform cashiering duties
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Scan and process customer orders
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Ensure positive customer relations and satisfaction
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Ensure proper handling of tender and coupons
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Follow front end security procedures
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Assist with front end cleaning and maintenance
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Utilize proper etiquette for telephone and intercom calls
Functional Requirements
Frequent: Physical – lifting/carrying to 20 lbs., equipment operation (register, scanner, check verification machine, coupon machine, intercom, telephone), turning, reaching, and standing
Mental – judgment/decision making, social skills/verbal interaction,
memorization, reading, writing and math
Occasional: Physical – lifting/carrying to 50 lbs., pushing/pulling up to 10 force pounds, squatting stooping/bending and walking
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Follow all store and department policies and procedures.
Functional Requirements
Frequent: Physical - walking
Mental – judgment/decision making, reading, writing, social skills/verbal
interaction, memorization
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Perform other duties as assigned or delegated
Note: *Within each essential functional requirement, “Frequent” represents approximately 15% of
the work shift or at least ten repetitions per work shift. “Occasional” represents approximately less than 15% of the work shift or fewer than 10 repetitions per work shift
*Management retains the discretion to add or to change the position functions at any time.
*Position functions may vary by store location
*Good judgment is required for this position as there may be times when direct supervision may not be immediately available.
My Cub. My Way.
We provide our customers the best grocery experience period by personalizing our customers’ evolving needs with innovation, convenience and by supporting the communities we serve through delivering quality, variety and fresh groceries.
At Cub we believe that diversity and inclusion are essential to our success as an organization, and we strive to create a work environment that fosters respect, fairness, and equal opportunities for all employees.
We are committed to providing equal employment opportunities to all individuals without regard to race, color, religion, creed, sex (including pregnancy, sexual orientation, gender, gender expression, or gender identity), national origin, ancestry, physical or mental disability, medical condition, age, marital status, veteran or military status, or any other characteristic protected by applicable laws. This commitment extends to all aspects of employment, including recruitment, hiring, promotions, job assignments, training, compensation, benefits, and other conditions of employment.
Cub will not tolerate unlawful discrimination or harassment of associates by anyone, including any manager, supervisor, co-worker, contractor, customer, supplier, vendor, or visitor.